Virtual I-9 Verification Services with E-Verify

Streamline HR Operations and Effortlessly Onboard Remote Employees.

I-9 Verifications help companies rapidly complete Section 2 of Form I-9 in-person, for on-site and remote employees alike. 

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No matter the industry, no matter the state, all businesses—big and small alike—must ensure their compliance with employment eligibility laws. TrendSource is here to help.

A pioneer in remote I-9 Verification compliance, TrendSource’s I-9 Verification Services enable businesses to:

  • Quickly and efficiently onboard new hires, wherever they reside in the United States
    • Our proprietary network of Field Agents provides nationwide coverage, meaning an Agent will meet New Hires wherever they are to quickly complete Section 2 of Form I-9 in person.
  • Run a more streamlined HR team by outsourcing I-9 Verifications
    • TrendSource lightens the load and helps businesses’ HR teams run more efficiently, freeing them up for larger initiatives and less compulsory work.
  • Ensure continued compliance with employment eligibility regulations as DHS reverts back to requiring in-person document verification for Section 2.
    • In response to COVID-19 lockdowns, DHS suspended in-person verification requirements. Now, to remain compliant, companies must rapidly complete in-person verifications for all employees onboarded during this suspension. TrendSource can rapidly turnaround bulk orders to help companies remain compliant in this tight window.

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Whether your state requires E-Verify or not, the federal program adds further layers of documented employment eligibility compliance.

A federal program since 1996, E-Verify checks the information provided on the Form I-9 against existing DHS and Social Security Administration (SSA) records. This additional level of verification helps employers remain confident that the information New Hires submitted is accurate and in compliance with employment eligibility requirements.

Depending on the state and county, E-Verify may be required for all employers, public employers, and/or employers with federal contracts. Check your local requirements if you are unsure. Regardless, with over 967,000 employers using the service, it is not only useful for those in states in which it is required—it offers additional certainty that companies are complying with employment eligibility laws, wherever they are.

E-Verify can be added to any I-9 Verification ordered through TrendSource

Have Questions about E-Verify? Reach out to an E-Verify Specialist.

TrendSource Does I-9 Verifications for Remote Employees Like No Other Company Can

Virtual I-9 Verifications build on TrendSource’s infrastructure and industry experience to efficiently and professionally meet companies’ I-9 employment eligibility verification needs anywhere in the United States. 

TrendSource pioneered Remote I-9 Verifications nearly a decade ago and remains the only compliance management firm to utilize a proprietary database of over 100,000 Field Agents to complete I-9 Verifications in person. This means remote New Hires won’t be handed off to a local notary or tasked with finding somebody nearby to complete Section 2 but will instead have consistent lines of communication within the TrendSource ecosystem.

TrendSource handles every step of the process—from notifying the New Hire of the DHS approved list of documents to the in-person verification and online reporting—all as part of our standard I-9 Verification order.

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How TrendSource Does I-9 Verifications: A Step-By-Step Guide

TrendSource has developed a user-friendly, accurate, and rapid system to streamline the I-9 Verification process. Here's how it works:

  1. The Employer places an order, including the New Hire’s contact information, through TrendSource’s online platform.
  2. The New Hire receives an email explaining the process and asking them to log into TrendSource’s platform to electronically complete Section 1 of the I-9 Verification. Once Section 1 is complete, the New Hire will select a location to meet the Field Agent, as well as potential appointment times.
  3. When TrendSource receives this information from the New Hire, a Field Agent near the New Hire is assigned for an in-person meeting to complete Section 2. The Field Agent chooses an appointment time from those provided by the New Hire.
  4. Once scheduled, the New Hire receives an email confirmation of the location and date/time of the appointment, along with the Field Agent’s badge and photo, so the New Hire knows whom to look for.
  5. The assigned Field Agent completes Section 2 in person with the New Hire on TrendSource’s electronic I-9 platform and takes photos of necessary documents.
  6. Once Section 2 is successfully completed and QC’ed by our in-house review team, the Employer has immediate access to view the completed Form I-9 in the employer portal.
  7. (Optional) I-9 Verifications ordered with E-Verify are then submitted by TrendSource to E-Verify, and the results are displayed along with the completed I-9 within the employer portal.

It’s that simple, it’s that streamlined, it’s that reliable. That’s how TrendSource helps companies meet I-9 requirements for remote employees.

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